Supply Chain & Procurement Officer

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About Aerospacelab

Our mission is supported by an ambitious vertically integrated approach: design & manufacture of small satellites combined with development of earth observation services.

Since its creation in 2018, the company has already grown substantially. Our team gathers more than 25 engineering expertise, from hardware design to software development & data science.

In 2026, Aerospacelab counts offices in Louvain-la-Neuve (Belgium), Toulouse (France), Lausanne (Switzerland) and US West Coast with more than 350 full-time employees, with the ambition to position itself as the European leader in small satellites.

Your mission

As a Supply Chain Coordinator, you will be a key link between our Warehouse, Production, Purchasing, Quality and Project teams, ensuring that the right materials are available at the right time to deliver on our customer commitments. While the below reflects your primary focus, your scope may evolve as the business grows.

Key responsibilities

Acting as a central point of coordination between the Warehouse, Production, Purchasing, incoming inspection and Project teams to ensure seamless day-to-day operations:
- Participating actively in the Production – Supply Chain meetings
- Releasing manufacturing orders in coordination with production needs
- Coordinating the availability and preparation of kitting for production, ensuring materials are ready to meet production schedules and customer delivery deadlines
- Coordination with our warehouse and incoming inspection colleagues
Scheduling
- Ensure the correct scheduling of Manufacturing Order (MO) with Manufacturing team
- Ensure that the impact of any re-scheduled MO is correctly cascaded into all the linked transfer/PO/Sub MO, ....
- Have a central view of subsystem replenishment status
Transport
- Organizing import and export shipments, ensuring compliance with applicable regulations and timely execution
- Ensure good completion of mandatory information for export control (HS code, regulation etc)
Communicating proactively and efficiently with all internal and external parties involved in the supply chain (suppliers, freight forwarders, customs agents, internal stakeholders)
Anticipating and escalating supply risks that could impact production or customer delivery timelines
Maintaining accurate records of supply chain activities and contributing to reporting and continuous improvement initiatives
Being proficient and actively involved in ERP improvement

Must have

3–5 years of experience in a supply chain, logistics, or operations coordination role
Proven ability to coordinate across multiple teams and manage competing priorities
Strong organizational & operational skills and a structured, hands-on approach to problem solving
Excellent communication skills, with the ability to interact clearly with all levels of the organization and with external partners
High attention to detail and a strong sense of ownership and accountability
Ability to thrive in a fast-paced environment with evolving priorities
Fluent in English

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Experience with kitting, production planning, or manufacturing supply chains
Experience organizing international shipments and managing freight forwarders or customs processes
Familiarity with ERP systems (e.g. SAP, Odoo, Oracle, or similar)
IATA and/or ADR safety adviser certification (Dangerous goods)
Knowledge of export control regulations (e.g. ITAR, EAR)
Experience in the aerospace, defence, or high-tech manufacturing sector
Relevant degree/diploma or equivalent working experience in Supply Chain Management, Logistics, or a related field