Office & HR Administrator

Aerospacelab Switzerland has so far relied on our Belgian headquarters for most of its administrative and support functions. As our Lausanne site grows, we are creating our first on-site Office Manager & Happiness Officer position. You are the local point of reference for day-to-day life at the office and the relay of the Group corporate functions (HR, IT, Finance, Supply Chain & Logistics). This is a hands-on, multi-faceted role, reporting to Swiss site management and working closely with the corporate teams in Belgium.

HR administration

• Act as the first point of contact for local employees on HR administrative matters
• Support the employee lifecycle on site: contract paperwork, onboarding and offboarding logistics, permits and local formalities
• Maintain employee files and local HR documentation, in coordination with Group HR
• Support absence tracking, social insurance and pension-related administration with the relevant providers

Office management

• Ensure the office runs smoothly: premises, equipment, supplies, meeting rooms, access and security
• Welcome visitors, customers and partners
• Be the contact for the landlord and building-related matters

Administration & coordination with corporate functions

• Be the local relay for IT: equipment for new joiners, user support requests, coordination with the IT team
• Be the local relay for Finance: expense reports, invoice flows, local accounting and fiduciary inputs, month-end and year-end support
• Be the local relay for Supply Chain Management & Logistics: shipments, customs formalities, deliveries and reception of goods
• Make sure information flows efficiently between the Swiss office and the Belgian corporate teams

Direct administration

• Organize business travel for the local office: flights, trains, hotels, visas
• Manage local suppliers and service providers: fiduciary, cleaning company, bank, insurers and others

Happiness & team life

• Foster a positive, welcoming and inclusive atmosphere on site
• Collect feedback and be the voice of the team towards site management
• Help build the culture of the Swiss site and connect it to the wider group

• Minimum 5 years of experience in a similar role (office management, administrative or HR support, ideally in a tech, industrial or international environment)
• Valid Swiss residence and work permit (B permit minimum)
• Strong organisational skills, rigour and discretion
• Proactive, service-oriented and hands-on mindset, with autonomy as the single on-site support person
• Excellent command of English and French

• Knowledge of German
• Experience in a fast-growing site or scale-up environment
• Experience working with corporate functions in a multi-site or international group
• Familiarity with Odoo
• Experience in the aerospace industry or another high-tech environment
• Ability to travel lightly (approximatively 3 days twice a year)